An application letter is a business document, part of
the important correspondence between applicant and organization, firm or
company, institution or various boards and committees that publish a vacancy.
It is a paper frequently used in all levels of government, commerce, industry,
and academia. Students planning to correspond in any undertaking require the
understanding of the main points of a job application letter.
Writing a correct job application letter is a useful
talent for anyone planning to enter an administrative role in any industry or
profession. In order to write a job application letter in the most exact
manner, the writer must understand that letters employers are familiar with
nowadays were established gradually to become effectual, succinct and workable
documents.
A good job application letter addresses all the points
stated in the job advertisement. The manner in which a person responds to a
commercial announcement alerts recruiters and employers to their capacity, their
level of education, personality, and professionalism.
A standard, generic form
for the letter of application is (1) to introduce yourself, (2) to state
briefly what you want, what position you are applying for, (3) to state clearly
why you are qualified for the position, (4) to elaborate as to your special
assets, why you are particularly well suited for the job, (5) to highlight your
most important training, experiences, skills and accomplishments, and (6) to
end with a compelling statement as to why the employer ought to hire you.
A job application letter, also known as a
cover letter, should be sent or uploaded with your resume when applying for jobs. The job application letters you
send explain to the employer why you are qualified for the position and why you
should be selected for an interview.
Here is information on how to write job application
letters, along with job application letter samples, examples, and templates to
use to write application letters to apply for jobs.
Writing
a job application letters can seems like a challenging task. However, if you
take it one step at a time, you'll soon be an expert at writing application
letters to send with your resume.
A job
application letter, also known as a cover letter, is a document sent with your
resume to provide additional information on your skills and experience.
Guidelines
for writing a letter of
application for
employment, including what should be included in the letter, choosing a font
size and style, and letter spacing and formatting.
This
job application letter format lists the information you need to include in the
job application letter you send with your resume. Use this application letter
format as a guideline to create customized application letters to send to
employers.
Job
application letter template to use to create your own personalized job
application letters for applying for a job.
·
Steps for Writing a Job Application
Letter
The traditional format of
a business letter applies to most job application letters. The layout is the
first thing noticed: those who receive business letters such as covering
letters for a job application expect them to be set out in a specific way.
If everything is set out
appropriately, the employer or recruiter concentrates on the content and
meaning. If your arrangement on the sheet of paper seems incorrect, unusual or
non-traditional, the prospective employer is distracted from the implicit
message.
1. Understand the format, and fill in
the content according to that form.
2. Make a list of all the information to
go in the letter.
3. Be brief, so the letter can fit onto
a single page. Set out the text with wide margins. Position your address, the
employer’s address, and the subject of the letter in the correct spaces. The
subject must be centered at the top.
4. Start by stating the reason for the
letter.
5. Contain the important parts in three
paragraphs, to ensure the main points are clear,.
6. Most job application letters have no
letterhead, because they originate from an individual. So the message must be
placed in the middle, underneath the applicant’s address on the right, between
a greeting and a salutation.
7. The greeting starts, “Dear [Name]”.
Always address the employer by their formal name. It is “Dear Mr. Jones,” not
“Dear Larry.”
8. The salutation must be formal, such
as “Yours faithfully,” or “Yours sincerely.”
9. Type your full name in upper case
below your legal signature.
10. Job application letters are
customarily formatted in block style, without indents, with all lines aligned
left. Aligning all paragraphs to the left is more legible than full
justification.
·
Key Points to Consider
§ It is not wise to use slang,
technical jargon, abbreviations, contractions, or unexplained acronyms in a job
application. Neither is it appropriate to use a conversational tone. Job
application letters are serious documents, often used as material evidence or
commercial certification.
§ A job application letter has its own
appropriate tone and attitude: assertive but unassuming, confident but not
arrogant or conceited. It is improper to write overly long sentences full of
pretensions or self-satisfaction.
§ Personal items, such as family news
or casual felicitations, should be omitted from a good job application letter.
§ Always state the reason for
application, the job in question, where you found the announcement, and why you
think you are the person most suitable to take up the position.
·
Dos and Don’ts
Dos
|
Don’ts
|
Do
check all details, even if they are your own and you are very familiar with
them. Mistakes in addresses, telephone numbers, or email addresses could mean
the application letter does not reach its destination on time. If details
become confusing to the recruiter, or show the sender to be negligent or
forgetful, the opportunity can be lost
|
Don’t
neglect the significant steps of editing, checking, correctly drafting and
proofing your application letter.
|
Do
remember to use the correct traditional layout.
|
Don’t
use a familiar or casual style – letters to apply for a position are
impersonal and formal.
|
Do
follow established commercial or academic formats.
|
Don’t include details unless they are pertinent to
the core objective for sending the job application letter.
|
Do
use the best stationery
|
Don’t use hackneyed phrases, clichés, or other
language that could betray a language weakness. Make sure your turn of phrase
is precise.
|
Do
contain your text between an appropriate greeting and a traditional
salutation.
|
Don’t ignore the fact that punctuation, syntax,
grammar, and word choice affect meaning. The whole package must impress any
recruiter or prospective employer with your language skills and talents.
|
Do
check that the date on your job application letter is the same as the day you
put it in the mail
|
Don’t
use all caps or too many italics.
|
·
Common
Mistakes
Avoid making mistakes that might be
risky, or that might lose you the opportunity to work in the place of your
dreams. Some frequent mistakes found are:
§ Omitting to request an interview. Do
this in the last paragraph and be firm and clear. Being demanding or rude is
also a mistake.
§ Long-winded paragraphs.
§ Being sycophantic or fawning.
§ Text that does not match the occasion
and the establishment you approach. Avoid colloquialisms and slang. Remember
that a well-mannered message is always most effective.
§ The most frequent mistake made in job
application letters is to flout convention and place paragraphs, addresses, or
salutations in the wrong place.
§ Incorrectly spaced paragraphs, or a
job application letter with more than two paper folds.
§ Insufficient clarity about the
position for which you are applying. In addition, people often omit to state
their qualification for it, or ask to speak personally with the person in
charge.
Notes:
1. Applicant’s Address
2. Date
3. Write in the following sequence
§ Name of the responsible officer
§ Post of the responsible officer
§ Name of the organization
§ Address of the organization
4. Addressee:
§ Address to the responsible officer as
far you can, e.g. Mr. Lee
5. Title
§ State relevant post
6. First Paragraph
§ State again the post you are applying
for end explain how the vacancy is known
§ In the first paragraph of an
unsolicited application letter, you should state the post or job area you are
interested in and the reason for making self-referral
7. Content
§ List the relevant academic
qualifications and experience to show that you are the best person for the post
8. Last Paragraph
§ Indicate your wish for an interview
9. Closing
§ Use “yours sincerely” if you are
addressing to the responsible officer, otherwise, use “Yours faithfully”
§ Sign your name below the closing
remark and type your name under signature
10. Enclosures
§ Resume and copy of certificates
should be attached to the letter
(^_^) ================================ (^-^)
thanks for my group discussion: mutia, dina, and lestari. without our team work, this paper can't be finish..
and thanks to my reference source:
- http://jobsearch.about.com/od/jobapplicationletters/a/job-application-letters.htm
- http://www.scribd.com/
- http://academichelp.net/business-writing-help/write-job-application-letter.html
thank you for more information, so helpful
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Thanks.. your blog very helpfull!
ReplyDeleteThank you for the full information. So helpful (y)
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